Patrons may access their reserved space only during the "Pre-Event," "Event," and "Post-Event" times as indicated on the reservation form.  All guests and non-CUB property must exit the reserved space by the appointed time. Late fees will be assessed at a rate of $250/hour.

All WSU sponsored events and events that take place on campus, including camps and WSU Extension events, must be accessible in accordance with the Americans with Disabilities Act (ADA) and the Rehabilitation Act of 1973 (Section 504).

Learn More about Accessibility Polices on Campus

Basic audio/visual equipment, tables/chairs, and setup/takedown labor are included in venue prices for CUB meeting and event spaces.  Additional audio/visual needs can be discussed with the event scheduler during an event planning meetings. The CUB does not rent equipment for outside use, however, Beasley Coliseum offers a variety of event equipment rentals.

Cancellation within 60 days of the reservation will result in a 25 percent cancellation fee; labor charges will be applied if staff already set up for the event.  There will be no cancellation fee if a reservation is canceled in less than 3 business days after the reservation was initially made.

For WSU Departmental or Non-University Affiliated CUB rentals:

University Catering is the required caterer for CUB events and meeting spaces. In addition to the menu options listed on the Catering website, University Catering will create custom menus to meet the specific needs of a group.  

For Registered Student Organizations:

University Catering is the preferred caterer for CUB events and meeting spaces. In addition to the menu options listed on the Catering website, University Catering will create custom menus to meet the specific needs of each group. University Catering also provides a 20% discount to all RSOs.

Starting in the 2024-2025 Academic Year, RSOs have the option to use any food provider for catering in the event venues, with the following exceptions and requirements:

1. It may not compete with CUB’s third-party Vendors, who have exclusivity agreements (Asian Concept, Pizza, Made to Order Sandwiches, Mexican).
2. Must be an approved Whitman County Caterer

If an organization uses an outside caterer who requires the use of the 2nd-floor commercial kitchen, additional rental fees for that space, equipment, and supervision will apply depending on the scope of the event. All food and outside equipment must be delivered and removed within the RSO's event venue reservation times.  

Student Organizations may purchase or bring their own snacks or light refreshments from outside vendors to a regular organization meeting in CUB meeting rooms.

Any public performance of any copyrighted material (music, television shows, films, etc) needs to obtain appropriate public performance rights. Personal subscriptions and logins (Netflix, Hulu, Youtube, etc) are not sufficient rights and are only valid for home use. Owning a physical copy of the work is not sufficient rights, either, and is only licensed for home use. Educational exemptions to copyright are extremely narrow and in general, do not apply to most events or meetings in the CUB.  Proof of performance rights is required to show films, movies, or television shows inside of the CUB.

Additional information about copyright laws.

The CUB General Scheduling Policies are not limited to the contents found in this document. If you would like clarification or have questions not specifically addressed, please contact the CUB scheduling staff in CUB 140 for assistance.

All decorations must be approved by and coordinated with specific permission from Compton Union Administration.  Small glitter and glow sticks are prohibited.

Guest parking for the Compton Union can be found in the Smith Center or Library parking garages.  Hourly parking is available during the day; flat rates are available on evenings and weekends.  

Learn More about Garage Rates

Registered Student Organizations are able to host potluck-type events in Butch’s Den only if they are not open to the public and are not advertised outside of their RSO membership and invited guests.  RSOs that hold office space within the CUB are allowed to have potlucks within their office suite in addition to Butch’s Den. Departments within the Compton Union are allowed to have potlucks within their office suite or in Butch’s Den.  For clarification, Potlucks are events that are not open to the public and intended to serve the employees/colleagues of that department.  Departments that reside outside of the Compton Union are not allowed to host potlucks inside the Compton Union.

When using a CUB indoor Spine and/or outdoor Terrell Mall Table you hereby agree to the following “use conditions." Please be sure all users in your group are aware of and comply with these fees and conditions. Failure of your group to comply with these fees and conditions may result in denial of future requests.

1. Table Check-out/Check-in Location is at the CUB Information Desk. Your group is responsible for transporting tables and chairs. All activity is restricted to within 3ft of the table. Wandering about the Mall or in the CUB to address patrons is not allowed. Table reservations are scheduled back to back so arriving early or staying late is not an option. Please note: Even if your activity does not need a table, you still need to have a Table Space reservation.
2. Student Group Event Registration is required for any activity that includes fundraising, distribution of items including food and beverage, ticket sales, and donations.  NOTE: RSOs are only allowed to sell items they own, not on behalf of other vendors.
3. Storage of any kind is not available before, after, or between reservations.
4. Amplified sound of any kind is not allowed.
5. Guidelines for where you can set up a table on the Terrell Mall are west of the CUB west entrance, east of Library Road, and are first come-first serve. There must always be a 20’ access through the Mall for emergency vehicles. NOTE: All reservations are rain or shine. Canopies or moving to an indoor table on the reservation date is not an available option. Anything other than a single table reservation is considered an “Event”, not a table reservation. You will need to inquire about Mall event reservations in the Scheduling Office. Access to power is limited to some of the light poles in the Mall but please note, CUB staff does not maintain or provide that access or offer extension cords.
6. Indoor CUB Spine Tables location and accommodations are at the discretion of the Facility Staff along the Spine wall although it’s normally first come, first serve. Access to power is not available.
7. You must have a member for your group at the table at all times. Drop boxes, donation bins, or unmanned materials are not allowed.

Learn more about tabling your organization in the CUB. 

Scheduling

• Student Organizations can apply for two Venue Fee Waivers (see below) per academic year in the Senior Ballroom, Junior Ballroom, or Auditorium.
• Student Organizations receive FREE and unlimited use of Butch’s Den, the Lair, and the Reunion Stage for events, but can only schedule one event at a time, AV labor charges will apply if applicable.
• Note: meeting rooms in the Compton Union may not be reserved for studying unless the organization pays the associated room rental fees.

Registered Student Organization Event Requirements

• The RSO requesting the event must be registered in Coug Presence.
• RSO event organizers must meet with an event scheduler at least 15 days before the event to discuss their needs and details.
• The Center for Student Organizations and Leadership requires that all RSO events be registered at least 15 days in advance to allow time to review risk management.

Request an RSO Venue Fee Waiver

Storage space for event-related materials is not available in the Compton Union.

Depending on the size and complexity of the event, online event reservations must be made at least 15 business days in advance.  Various event and facility staff need to be scheduled to accommodate each event, and adequate time is required for event organizers to meet with event schedulers to finalize details.